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TBAuctions - Product Call (Desired Features) - 2026-01-30

Metadata

  • Date: 2026-01-30
  • Company: TBAuctions
  • Attendees: Emma, George Merrion, S Sully, Mekki Weydert, Giannis
  • Type: Lead Call
  • Source: Notion Customer Success Meetings

Summary

TBAuctions Requirements & Use Case

  • Manual Excel-based workflow across 10+ regional teams
  • Mekki owns centrally but relies on local data input
  • 13-week rolling forecast updated monthly with limited granularity (revenue, payroll, tax, suppliers only)
  • Business model complexity: auction-based revenue from bankruptcy/insolvency liquidations
  • Escrow account settlements (automatic in some countries, manual in others)
  • Forward-looking data more relevant than historical due to 2025 transition period
  • Batch payments obscure granular cash out tracking
  • Technical: Cobase TMS integration required; multiple accounting systems across brands/regions (no global ERP)

Key Success Criteria

  • Process efficiency: reduce time vs Excel, minimize local team involvement, automate variance analysis
  • AI validation: accurate categorization, handle seasonal patterns (e.g., Netherlands May holiday), predict auction settlement timing
  • Platform usability: entity-level forecasting (not just account-level), easy timing adjustments, forward-looking data integration, consolidated group-level view

Concerns Raised About Palm

  • Risk of young VC-backed company being acquired by larger TMS (sunk implementation time)
  • Need assurance on future Cobase integration path
  • Forecast primarily at account level vs desired entity/group-level
  • AI handling of forward-looking elements given limited historical data usefulness
  • Inferring batch payment granularity from bank statements without extra local work
  • Governance: concern about too many local users editing forecasts

Next Steps

  • Mekki to discuss internally: ROI/cost-benefit, treasury centralization strategy, resource allocation
  • Follow-up call with George next week: automation %, forward-looking data timeline, entity consolidation
  • Mekki to confirm Cobase API access permissions
  • Potential Amsterdam meeting when George visits (next 2-3 weeks)

Synced from Notion: https://www.notion.so/2f8c47335ffb8117a9c4f45da0c3b490