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ON - Daily Standup - 2026-02-04

Metadata

  • Date: 2026-02-04
  • Company: ON
  • External Participants: Rodrigo Cabrera (Treasury), Amanda Mitt (Treasury), Federico Morando (Treasury)
  • Palm Participants: Emma, Gurjit Pannu, Christian Sobkowski, Jennifer, Giannis
  • Type: Customer Call
  • Domain Areas: IC Activity, Reporting, Categorization, Cash Visibility, Access & Entitlements

Summary

Context

Weekly standup with ON treasury team. Smaller group than usual - productive working session focused on self-serve reporting, capex categorization challenges, and intercompany monitoring needs.

Key Discussion Points

  • Self-serve dashboards: Building counterparty exposure by bank, APAC-to-Zurich payment tracking
  • Capex categorization: Vendor name matching issues in transaction data, need to separate capex from operational IC
  • Intercompany monitoring: $8M payment from Canada failed and went unnoticed - visibility gap
  • Regional enablement: Want to share Palm access with regional finance teams (APAC, Americas, EMEA)
  • Access control: Emma mentioned work on access control layers for entity-level restrictions

Pain Points

  • Missed $8M IC payment from Canada - no one noticed until they saw double the usual cash position
  • Vendor names in Dynamics don't match transaction descriptions - hard to identify capex
  • Regional teams lack treasury visibility - need "push" reporting rather than requiring login
  • Kyriba requires extensive training ("every two weeks") vs Palm's intuitive interface
  • Need to set up IC contracts but don't know actual funding amounts for capex

Feature Requests & Needs

  • Scheduled PDF reports to regional teams showing balances and trends
  • Counterparty exposure dashboard by bank (including investments)
  • Weekly APAC IC payment progress tracking
  • Access control layers for entity-level permissions
  • Capex-specific categorization/view separate from operational IC

Jobs & Desired Outcomes

Job: Monitor intercompany payments across global entities

Desired Outcomes: - Minimize missed/failed IC payments going unnoticed across regions - Reduce time to detect payment exceptions (e.g., Canada $8M missed payment) - Increase visibility for regional finance teams without requiring Palm login

Job: Enable regional finance teams with treasury visibility

Desired Outcomes: - Reduce dependency on central treasury for basic cash visibility - Minimize training required to onboard regional users (Palm vs Kyriba comparison) - Increase regional team engagement with treasury processes

Job: Separate capex funding from operational IC for IC loan setup

Desired Outcomes: - Increase visibility into capex-specific IC funding amounts (for IC contract setup) - Reduce confusion between short-term operational IC and long-term capex funding - Minimize effort to identify capex vendors in transaction data

Domain Insights

  • ON has ~150 accounts across regions (APAC, Americas, EMEA)
  • Regional hubs: 3 main treasury contacts (APAC, North America, EMEA) - feasible pilot
  • Kyriba comparison: "so many training sessions... every two weeks" vs Palm "way easier"
  • Capex IC is fundamentally different from operational IC - entities can't pay back short-term
  • Cash pool funding for capex requires separate IC loan contracts with accurate amounts

Action Items

  • [ ] ON to build counterparty exposure dashboard (Rodrigo)
  • [ ] ON to build APAC payment tracking dashboard
  • [ ] Palm to continue access control layers work
  • [ ] ON to check with team for other IC monitoring use cases

Notable Quotes

"A payment from Canada failed and no one noticed... it was 8 million" - Amanda

"We would love that [access control]. With Kyriba, we feel like we had so many training sessions... Palm plays a big role in terms of interfaces, it's way more intuitive" - Amanda

"We are doing some work behind the scenes... access control layers, meaning who can access what because there can be use cases where maybe not every single person accesses all entities data" - Emma

Full Transcript

Meeting Title: ON <> Palm Daily Standup Date: Feb 4 Participants: Gurjit Pannu, Rodrigo Cabrera, Amanda Mitt, Christian Sobkowski, Federico Morando, Jennifer, Giannis

Them: Hey, emma. Hey.
Me: Last minute joining in.
Them: Now I have to really think about these intercompany questions.
Me: Don't worry about it. I spoke to Rodell. He's working on the CBA stuff so that will look better soon for personio. Might still be some app UI tweaks we want to make, but you should already be an improvement and we should sort those CBA IC transactions out and once that is done. Also for notional pools. I'd assume we have to do the same if there's stuff moving around, like interest or whatever. But once that is done, We'll focus on the rest of the intercompany. Both improving the categorization.
Them: Perfect.
Me: Somehow connecting them. But let's not go in too much into how we are going to solve this. Let's just tell we're working on it.
Them: I was going to ask them a couple of questions about it.
Me: Yes, please do. Let's understand as much as possible. Someone wants to come in. Yes. Hey.
Them: Different room. Yeah, we're giving a tour today. Even Federico, like, it's his first time in this room, and he was like, What? Yeah, it's huge. That looks like a good ray. We are short in London office. We're short on meeting rooms for sure. So we're always just running around. Isn't so much of the time in the office spend fighting a meeting? Right. Yeah. How many people work in the on office? Here, I think. Yeah, but. Yeah, Zurich. I think it's 1500. Skyscraper. Like, 15 floors now. Yeah. What about you? How many people are in the office? In London, in the London office. I think there's between five and seven of us. I think. But then obviously the biggest hub is in Strockham, whereas it quite evenly subtains Stockholm and Amsterdam. It's quite even. So this is in the London office. It's me in all the sales guys. Oh, my God. You learn sales skills, right? Yeah. It's very interesting to listen to the conversations because they're obviously talking to treasurers all day. Listen to what they're saying is really good. Are we actually waiting for anyone else today, or is it just us? I think it's just us. Well, let me just take out the agenda. We don't have loads of stuff on there. So the first thing I wanted to pick up on from our session last week with the dashboards was if there's anything I can do to help. You build your first sort of dashboard. So Rodrigo mentioned rebuilding the forecast over here, so I've started doing that a little bit, but it will never look exactly the same in the app as it does. In the report because of how the report works. So if I give an example, the forecast overview has it sort of combines the historical data and then it goes into the forecast data, where when you build something in a report, you choose do you want to look backwards or do you want to look forwards? It's like an example, but I'm going to build it and I think it's quite a good use case to show if you go with a problem, this is how you can solve it in the realms of what we have. So I've done sort of half of it and once I finish that, I'll drop your. Message, but I was kind of keen to know if there's any of the dashboards that you like that you use. Already in the report, but I could move into self serve and then you could start iterating. I just had an idea based on the quarterly reporting, but I don't know if it's possible. If we could do. A counterparty. Exposure. By bank, but considering the investments with the bank accounts, so, yeah. Not sure if we have the data there, but that would be cool. Yeah, we do. Yeah, That's a good one. So we could do maybe something like a pie chart. Based on currency and current account balance, and then we could do historic. Buy bank each week, the closing balance at each counterpart. Yeah, that would be a really good use case. I don't know if you want to have a go at that or you want me to have a go, but I think if you look in historical balances, there is a filter for bank and you could select that. As of the table headers or the rows, and then you could have the dates across the headers. But yeah, if you have a goat, I think that's a really nice use case. Actually, it's sort of two components. Thanks. Okay. Should I try now? I'll try later, right? Or no? I don't know. It's completely up to you. I feel like, why not do it without the pressure of having everyone watching you do it? But, yeah, drop me a message after and sort of see how you get on. Let me think about. Maybe we can design something. I feel like we have everything. For our. Yeah, let's think about something for next week. And then, of course. Just can try to some answer something. Yeah. I think there's a lot of focus on moving cash from apac. Back to Zurich. So maybe something like. Yeah, that would show a weekly progress of the payments. If there company payments. I think that could be a really good one. So yeah. I'm just thinking more about the core team. I think that could be very useful. That sounds great. And I mean, so what you could do is for something really specific like that, because obviously all of the reports have the filters at the top, like the global filters. But if you want to look at the data in a really specific way, when you're setting up each of your components, you can select filters. In each section, so you could select a filter for that region or for the entity so you want to look at. And therefore, whenever you open that dashboard, It will be exactly what you need to see. It'll be easy to share as well if you want to set up your schedule to review it every month or something. You can sort of get good use out of that feature. Too. Thanks. Yeah, let's build, and then you can see how we can improve it probably next week. Yeah, that'd be great. That's the agenda for the call next week, too. And then before we go into company, I just wanted to address what we discussed last week on capex. So since obviously this is like more of a focus area at the moment, and we spoke to Rodal about how best to sort of split out these costs and based on the list of vendors that you provide, there's no easy way to mass reallocate from the existence of supplier into the capex cost. So if we're going to do that. We would have to use the transactions page where generally do you recategorizations? So it would be sort of an exercise. And in terms of the prompt, that level of information is in too much detail to deliver to the prompt. However, we can still create a prompt together. However, it doesn't sort of recognize a big long list of vendors like that. So I don't know how best you would like to proceed and how urgent this request is. It's not super urgent. At all, but I'm just thinking. Because what I did, I tried to test some of the names of the vendor just in the transaction page to see if it would filter something. It wasn't as easy as I hoped. So maybe we could do a first check. Exporting all the data made from the past year, and I just do a pivot and try to search it. And then if I notice that we have top vendors coming up, maybe we prompt them. Like five, because I'm sure most of them are not as impactful. Like, I don't know, I need to see. But I think, like, we have some entities that are very topics heavy or we focus on these ones and that's good enough, I think. Like Kenya is a big one. Korea, for example, that we. It's a little bit more urgent. Sweden. Emma is. Yeah, we're opening a start. That I know there was a bunch of monitor. Maybe we can start with these £40 and then I can do this analysis. I don't know what's going to come up, to be honest. I try to do some filter and I, like, I was like, I hope they can, like, I was expecting you to come back and say, like, we didn't find. Any of these vendors in the descriptions, and I wouldn't be surprised, you know. Like. I know. It's also, we have a lot of issue with Master Data here, like. We have vendor names sometimes in Dynamics that don't match. I don't know, the description or they don't match the, like, indirect procurement. Like they have different names, you know? So, yeah, maybe it's a start and we go a different way. I guess if it's true. So what if they so in if so, if we were to say the reallocation happened and you had the historic capex costs in that category, especially for the career in Sweden etc. Is it easy for you to identify cutbacks costs because of the size generally, or is it just that you're aware of them? So the maintenance of the category is quite easy. It's more the historic. Okay? So if we sort of looked at, if we. See read a dashboard which zoomed in on supplier costs in those entities. We ranked them. We had maybe some graphs to see, some outliers that might highlight some capex costs. The thing is, like, what happened with past transactions. Like, it's kind of wrong. But the thing is we. So we have the cash pool, for example, for Sweden. Funding all these capex costs and then we need to set up an ic. Contract with Onag and Sweden, and we don't know how much. Like, we have no way to measure how much they need, you know? So maybe we can see it. That's why why we want to see it. You know, in the end, that's the end goal. With the best transactions. It's like, ideally, we should know it from the start or from controlling, but we're kind of, like, confused with. Kind of information we get controlling for planning. And then what already happened? And we need to kind of remediate, you know, so that's where the need is coming from. Yes, that makes sense. And that leads a lot into the intercompany conversation that we've been having. Because, you know, when you think about all the different types of intercompany and from the perspective of Treasury, What is it that is interesting to know. And obviously you are funding for different purposes. And this purpose, for example, which is the settling up of a new store or a new shop, then it is how much did that actually cost and when was the payment timings for that? Because even though there will be a budget for this, It's an accruals budget and we don't have the cash budget and. Having almost this category of intercom is interesting in itself, which is also very different from the other types of intercompany. So is there any other types of payments that you're making that you would like to have more deeper understanding of? Yeah. I think for monitoring like there is this. Yeah. For example, the US Pays, I think, every two weeks. Is your company inventory. So it's inventory related. It's not capex, but it's just like, yeah. And we're saying that like the main entities, like the U.S. china, they need to pay more frequently. And then sometimes it's a bit hard to monitor how often they're paying because, like, we had we monitoring, basically. But, for example, what happened? Like a payment from Canada failed and no one noticed, like. Yeah, so I think it's more monitoring side. But I think the categorization is going pretty well, so they could easily check, you know, if needed. But the capex one, it's because we don't want your fund conflicts needs with cash pool. We want, you know, because the entities will never be able to pay back short term. And that's why we need a separate view. But I think, yeah, these are the two cases I can like. More urgent. I think that's it. But I can check with the team if there's anything else I'm missing. Let me add it here. God. Emma, are you going to say.
Me: Yeah.
Them: Because.
Me: We're super interested in that, so please do. We're really keen to improve in terms of in the company capabilities up on.
Them: Yeah, we were kind of chatting today, right? Yeah, exactly. After the call we had this morning. Yeah, like we were trying to think, because, of course, like. Like the intercompany forecasting is something that would be really useful, but at the same time, it's really hard to actually know. Yeah, because of course, like, I was, like, I wouldn't see the benefit of checking. For example, the balance is always positive for this account because of the intercompany. Cash flow. Right. It's not really that useful, but I want to, like, maybe see the suggestion of the intercompany forecast that we'll cover this account, you know? Something like this, like a suggestion thing. Like if the company is forecast as you cover this balance, Yeah, I think that would be really cool. Do you have the same feedback from established, like, as we were saying, like, a line for each entity to follow in terms of like, obviously, like, some need more than the others and like, some are more steady. So, yeah. I mean.
Me: Yeah, that makes sense. I would assume, like, cash pools aside, do you have fairly good understanding of your current intercompany? Payments that happen, or is visibility in general an issue? Because I'm thinking there's, like, two things built. A visibility, right? But then also, like, what would be the ideal transfer?
Them: I think both, like, we're. We're so much better than what we used to be. Like before, we had no visibility, so we feel like being group. But with this case from Canada, it was 8 million and no one noticed, like, not even the Canada, like the Americas team. So I would say we can improve. Yeah. And then they only realize because they were like, oh, my God, how can we pay so much cash back this week? Like, we can pay 16 million. It's double than we what we usually pay. And then, then they realize, like, they had a higher balance. So I think we could schedule PDFs maybe to them and. Like, show more. Yeah. This visibility could help them, you know. That's the case for the report as well. With the PDFs. Yeah. I think we need to do this as soon as possible.
Me: Super cool.
Them: A lot. As to how to can we use Palm to help the finance teams and the other entities who don't really care about forecasting? Can we help them care and give them more information so they get more interested in it too, instead of it being so so centralized, which is good, but having them more stakeholders in the process without you having to nudge them. And, you know, remind them to do things, you know, so then everyone's on the same page. They trust you if they give you more money, but you can send it back and everything just becomes more efficient. So they feel like they can sit with lower buffers and request less. And you know, all those sorts of things. Yeah. Lucia. What was in Asia last week? No, two weeks ago. Visiting the original team. And she was like, oh, my God. We need to enable them, like, way more than we do. We need to do trainings on treasury with them because they were trying to set up a cash pool in Singapore. Basically, they wanted to do that, but they still have to pay the, like, basic intercompany invoices. You know? And then, like, they're thinking about this complex structure of cash pools. Like, very cool and everything. But first, we don't even do, like, the basics, you know, because. Yeah. I think it's just a treasury cash culture mindset that. Yeah, yeah. Pals and health different also approaches on like end of operations globally. So like it's also way to collaborate more and align and all. Yeah. Yeah, even for us. Like to have the translated description. You know, in Palmer, to have the Chinese, like, that's super interesting. But, yeah, I think we can help them more. For sure with the reporting and, yeah, visibility. And we were talking a lot about, actually, why not Palm? We didn't. Yeah. Because they have access to canva. So I think soon we will also share access to Palm. Yeah. How is it? Like, do you see that coming? I don't know. I know it's not like there's a lot of things that I'm not part of, like pricing and stuff with accesses. Yeah, but I think it's the goal as well, right, to expand the users in the companies, not just the Treasury. I don't know.
Me: I mean, that would be super cool. To work more on the collaborative aspect of it as well. Of palm, I mean. We are doing some work behind the scenes in terms of I cannot promise any ETA right now, but access control layers, meaning so who can access what because they can be use cases, right, where maybe not every single person access all entities data and so on. So these sort of features I think ideally are in place also for your sake.
Them: Yeah, we would. We would love that. I think, like, especially because how easy it is. Like, with Cabra, we feel like we had so many training sessions with them, and we still need to have, like, still. Yeah, it's not intuitive. And we had, like, we were implementing. Yeah. Like, every two weeks. You have. I don't know, a morning walk with them to teach them how to use cable because they're not adapting to it, you know, Because I think also like, Palm plays big role in terms of interfaces. Like, it's like bring more intuitive now. Yeah, I think it's way easier. Yeah. To engage.
Me: That's super cool.
Them: Yeah. So that's also interesting. I didn't think about this, like, how many sessions we had on Cabra. Yeah, like, also too. Yeah. We have always, like, there's so much using it. I wonder if this is, as you said, something with the self serve dashboards and we can get them a nice report that goes once a week or once a day or however often they look at treasury to say like this, your balance, this is the trend. So then they've just got the context of, you know, maybe we should be doing know. We could even add in the forecasted balance so they could see. You know, they could act easy and they don't have to log into the system. You know, if we can be. How many hubs do you have? Where you would interact with the finance team? Cyclobly not as many. So I think we could easily do it like in a few weeks because we just have one treasury like main person in AFAC that she takes care of like all apex basically. So it's very, like, limited somehow. And then in the Americas, North America, But I think for Brazil, we could wait a bit more until we have better, because we are only connecting to JPMorgan there and we're connecting with another local bank, so, like, we can wait. Emea as well. So three. Three people. Like, basically three, you know, reference. Yeah, street references. So I think it could be very easy. And lots of games. Yeah, that's a good idea. Nice. Okay? That was really the most of the stuff that we had on our agenda for this week. Was that anything that you guys wanted to raise, all separate from the planning with Giannis, et cetera, for the session with Christo. Is there anything other feedback that you had from. Last week. No, I think, yeah. It's. Yeah. Yeah. Like, because me, I was, like, focusing a lot more. Like, a couple sessions with Giannis and everything. So, like, I'm focusing more on that. And. Yeah. So, like, also on Tuesday, we have a check. Guit. So, like. Slowly getting there, and I'm sure we'll. Do a great job together, I think. How are you feeling, Federico? All good. Me? No, no. I'm super. Yes, yes, yes. Just obviously have to set up some stuff. Like, I want to, you know, like, in the communicative part, I want to be super, you know, align and be really clear, but besides that. Happy to hear that. But I'll schedule something also with you. Maybe only win you. So I'll show you what I work a bit on this week. Forward. Yeah, I'm just trying to survive. Like, the reporting stuff, it's crazy. Like, I just feel I'm so behind on everything except. Yeah, the reporting. So sorry. It's been. Okay. It's. It's almost. We're almost done. Good. Absolutely fine. Have you. Do you feel like it's better since you did this last year? Is it? Improve it? Yeah. That's good at least. It's way better than last year, but, yeah, you know. Yeah. That is the job. Hopefully by next year, it'll be one. It's just like, you know, Lucia is, like, just always thinking, like, improving, being provoked. The deck every quarter. So it's good because it's, you know. But, yeah, you have to. And then. Is this the AUD one? It's a little bit more. Yeah. Under a bit more, I think, scrutiny. Yes. Yeah, we had, like. And of course, with FX USD, Trump this year was just so crazy. What are like crazy year, I think. I'm glad we did the fcc change because. Yeah, the results. Rate is absolutely feel like it's the main topic of life at the moment. What to do and what's going to happen next. But. Yeah. Well, thank you for this session. I think this was a really good working session. Actually, sometimes I think it is nicer to have a smaller grape. I'm really excited about this idea of sharing reports with the regions. Yeah, yeah. Very good idea. Yeah, yeah.
Me: I think it's great first step. Do you mind if I just quickly. Because we have released a couple of changes in the app already that you might notice next time you go in. Allow a little bit of, like, today and tomorrow to help polish some final things there. But essentially, you'll see that we've split the forecast overview and variance analysis page and account pages into three new pages. And on your forecast overview which will be your forward looking page from now on. We have also added filters so you can look at all your balances and predict the balances at the Entity Cash pool reading whatever currency level. You can group it in different ways. It needs a few more tweaks, but we've added a Bank Account Management Light page, which allows you to, in the 0 version, edit your category mappings so you can change what categories amount to what accounts. Yeah. So a few more polishes coming there over the coming 24 to 48 hours, but since it's actually live in the app, I figured it might be good to just mention it. If you find anything at all, just ping us. We tend to be. We like to release things earlier rather than them, but, yeah.
Them: Yeah, for sure. I'll start working on the bank accounts. Very cool. Nice.
Me: All. Right.
Them: Perfect. Thank you. That's not any feedback and we'll see you. Next week. Perfect. See you. Thank you so much. Thank you. Bye. Bye. Bye. Cheers.